: Associate, Budget and Project SupportLocation
: Downtown Los Angeles / Remotely during COVID PandemicOrganization
: Kounkuey Design Initiative (KDI)Job Opening
: ASAPClosing date
: When Filled
Kounkuey Design Initiative (KDI) is looking for an exceptional individual to fill the role of Project and Finance Associate. This is a new position within a dynamic and growing organization. The ideal candidate will be interested in and knowledgeable of the design and community development professions, and excited to take on the challenge of developing this position and supporting the growth of the organization as a whole.ORGANIZATION
Kounkuey Design Initiative is a non-profit design and community development organization. We collaborate with under-resourced communities to advance equity and activate the unrealized potential in neighborhoods and cities. We accomplish this mission through advocacy, research, planning, and built works. KDI believes participatory design and long-term investment are key to sustainable development. Working collaboratively with communities from conception through implementation, KDI enhances their ideas with technical knowledge and creativity, and connects them to extant resources.
KDI started in Kenya in 2006, as a partnership with residents of an informal settlement to explore the potential of public space to transform underserved neighborhoods into thriving communities. Today, KDI employs over 40 staff members on three continents, including designers, planners, engineers, community organisers, program specialists, and operations staff. We have been recognised for our innovative approach by notable institutions such as UN-Habitat, The Rockefeller Foundation, Ashoka Changemakers, American Express, Annenberg Alchemy, Smithsonian Institute, and Echoing Green. KDI's head office is in L.A. with the other principal office in Nairobi, Kenya. For more information about the organization, please visit www.kounkuey.org.POSITION SUMMARY
This is an extraordinary opportunity for an accounting expert and thought partner to strengthen team discipline and transparent controls in an innovative, dynamic and high-impact organization in both the US and Kenya Offices. The successful candidate will have five to ten years of accounting and finance experience with experience in gathering, evaluating, presenting, and reporting financial information to executive teams and external stakeholders. Candidate will ideally have experience in a complex nonprofit that has multiple programs and funding sources. Reporting to the Global Director of Finance and Administration, the Accounting Coordinator will be responsible for preparing and managing a $3-4 million budget. The Accounting Coordinator must be able to manage and effectively support the organization in all areas of accounting, budgeting, and finance. The Accounting Coordinator will be responsible for the management of the organization’s operating budget and cash flow. As a hands-on position, the Accounting Coordinator will carry out data entry, create budgets, and manage cost allocation for grant reporting. The successful candidate will look forward to working from our Kenya office for a few weeks each year. RESPONSIBILITIES Accounting and Finance
- Work with external accounting and financial management service provider to manage and process day-to-day accounting transactions, including account reconciliations, general ledger, accounts payable, journal entries and all related functions.
- Perform accurate, descriptive and timely transaction data entry into online accounting system: including client/donor tags and project tags to support donor and project reporting. Ensure funds are used according to the funding contracts.
- Ensure timely client/donor invoicing and collections; retrieve supporting materials from project management.
- Execute timely bill payment with proper controls ensuring that project management reviews and approves bills.
- Coordinate with accounting team in Kenya, including monthly Kenya Journal Entries to support global reporting.
- Forecast and manage cash flow to support operational requirements.
- Prepare financial schedules for the annual audit process and liaise with external auditors.
- Manage reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements including nonprofit-related FASB pronouncements.
- Prepare all periodic Federal, State and local required filings for the organization.
- Administer and review all financial plans and budgets, monitor progress and changes, and keep senior leadership team abreast of the organization's financial status.
- Coordinate with Operations Planning to inform the quarterly reforecast with the latest actuals to date.
- Support the annual global budgeting (3-4 million-dollar Jan-Dec budget) and quarterly reforecast processes with prior period actuals in collaboration with Financial Planning, and the Executive and Associate Directors.
- Implement robust contracts management, financial management, purchase order and reporting systems.
- Effectively communicate and present critical financial matters to the Executive and Associate Directors.
- Prepare timely donor/grant financial reports and ensure accurate project/program and grants accounting.
- Ensure timely client invoicing and collections; provide accounting with supporting materials to invoice clients.
- Ensure timely bill payment with regular review and approval of authorized project purchases.
- Log direct expense transactions into project registers including accounting codes (project, donor/client as well as general ledger account codes) from project personnel for project expenses and provide to accounting in a timely fashion.
- Provide supporting materials to accounting to prepare timely donor/grant financial reports
- Prepare and update project labor and direct expense budgets (by week for the duration of the project).
- Update project budgets with prior month actuals and reforecast staff hours and direct expenses monthly.
- Implement a robust project management / reporting system.
- Monthly review, analysis and clear presentation of project reports to Sr. Management with explanations of variance versus budget and forecast for hours worked and direct expenses.
- Administer and review all project plans and budgets; monitor progress and changes and keep Design and Planning Directors abreast of each project’s financial status.
Global Financial Forecasting and Planning
- Monthly preparation, analysis and clear presentation of global income and expense reports to Sr. Management with explanations of variance versus budget and forecast for hours worked and direct expenses.
- Prepare the quarterly reforecast based on the latest project forecasts and prior period actual revenues/expenses in coordination with Project Management, Accounting and the Executive and Associate Directors.
- Prepare the annual $3-4 million global income/expense budget and quarterly income/expense global reforecasts in collaboration with Accounting and the Executive and Associate Directors.
- Minimum of a B.A., ideally with a CPA or related degree in accounting, mathematics, engineering, or other quantitative discipline.
- Five to Ten years of overall professional experience; ideally four years of finance, operations planning and forecasting experience.
- Experience holding final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area
- Strong Excel skills – experience importing large quantities of data into Excel to support regular reporting versus project plans/budgets: familiar with use of pivot tables, vlookup, index and indirect functions.
- Strong modeling skills – expert ability to use Excel to create weekly project resource plans (Gantt charts), generate regular actual variance to plan reports, and particularly to build forecast and planning models.
- Ability to translate finance, forecasting and technical concepts to — and to effectively collaborate with — programmatic, fundraising and other colleagues who do not necessarily have similarly strong quantitative backgrounds.
- Experience in grants management and reportingA record of accomplishment in operations/manufacturing/distribution or construction planning and scheduling.
- Proficiency with accounting software including QuickBooks and Xero.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders at all levels
- A multi-tasker with the ability to wear many hats in a fast-paced environment
- A successful record in setting priorities; keen analytic, organization and problem solving skills which support and enable meaningful data interpretation (versus simple reporting) and sound decision making
- Outstanding written and verbal communication skills with a wide variety of internal and external audiences
- A proactive approach to problem solving
- Willingness to travel locally and communicate across multiple time zones
- Personal qualities of integrity, credibility, and dedication to the mission of KDI
Interested candidates should submit a resume and cover letter to Ian Leong, Director of Finance and Administration at firstname.lastname@example.org
Kounkuey Design Initiative is an Equal Opportunity Employer. All employment decisions at KDI are based on business needs, job requirements and merit, without regard to age, race, creed, color, religion, gender (including pregnancy, childbirth, or related medical conditions), national, social or ethnic origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital, civil union or partnership status, citizenship status or other characteristics protected by federal, state or local law. KDI will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.